Careers

Office Manager



Responsible to – Head of Finance


Responsibilities

• Acting as a main point of contact for the Admin, assisting both internal and external
stakeholders, deal with correspondence, complaints and queries;
• Manage the office administration and oversee handling of incoming mail including logging of legal contracts and documents;
• Supervise multi-disciplinary teams of employees including administration, receptionists,
cleaning, maintenance and security;
• Maintain COVID-optimized work environment by posting notices, and keeping stock
facemasks, hand sanitizers and other preventative essentials;
• Manage and coordinate the office, including the day to day requirements
• Help the Business to relocate to new offices and make decisions about leasing;
• Health and safety management in accordance with the local OHSA regulations including the Health and Safety Policy and occupational risk assessments;
• Working closely with the Human Resources to support the employee wellbeing;
• Ensure the Employees are properly accommodated in a workplace that supports their needs and expectations;
• Implementing and maintaining procedure guidelines and best practices together
with the team;
• Supporting the Management with office related projects;
• Draft reports and make written recommendations;
• Managing Company leased property – including procurement of new lease agreements,
renewing existing contracts;
• Manage the Company insurance and claims;
• Monitor and manage the major assets and technologies within the workplace to ensure
maximum return on investment;
• Book transport, flights and accommodation locally and overseas;
• Organise Company events and / or conferences;
• Manage budgets and ensure cost-effectiveness;
• Advising the business on increasing energy efficiency and cost-effectiveness;
• Overseeing building projects, renovations and/or refurbishments;
• Ensure that Employees are adhering to meeting rooms booking policies. Liaise between
internal employees;
• Any other adhoc duties as may be required according to the Company’s exigencies.


Requirements

• Three (3) + years of Office Management, administration or assistant experience;
• Excellent time management skills and the ability to wear multiple hats;
• Have great written and spoken English and proficiency with Microsoft Office tools;
• Have a keen eye for detail;
• Ability to multitask;
• Ability to work independently with little and / or no supervision;
• Strong organizational skills;
• Comfort in a fast -paced and diverse office;
• Patient and has a positive lets do it attitude

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