Careers

Office Manager

Responsible to – Head of Finance

Responsibilities:

– Acting as the main point of contact for the Admin, assisting both internal and external
stakeholders, deal with correspondence, complaints and queries
– Manage the office administration and oversee handling of incoming mail including logging of legal contracts and documents
– Supervise multi-disciplinary teams of employees including administration, receptionists,
cleaning, maintenance and security
– Maintain COVID-optimized work environment by posting notices, and keeping stock
facemasks, hand sanitizers and other preventative essentials
– Manage and coordinate the office, including the day to day requirements
– Help the Business to relocate to new offices and make decisions about leasing
– Health and safety management in accordance with the local OHSA regulations including the Health and Safety Policy and occupational risk assessments
– Working closely with the Human Resources to support the employee wellbeing
– Ensure the Employees are properly accommodated in a workplace that supports their needs and expectations
– Implementing and maintaining procedure guidelines and best practices together
with the team
– Supporting the Management with office related projects
– Draft reports and make written recommendations
– Managing Company leased property – including procurement of new lease agreements,
renewing existing contracts
– Manage the Company insurance and claims
– Monitor and manage the major assets and technologies within the workplace to ensure
maximum return on investment
– Book transport, flights and accommodation locally and overseas
– Organise Company events and / or conferences
– Manage budgets and ensure cost-effectiveness
– Advising the business on increasing energy efficiency and cost-effectiveness
– Overseeing building projects, renovations and/or refurbishments
– Ensure that Employees are adhering to meeting rooms booking policies. Liaise between
internal employees
– Any other adhoc duties as may be required according to the Company’s exigencies

Requirements:

– Three (3) + years of Office Management, administration or assistant experience
– Excellent time management skills and the ability to wear multiple hats
– Have great written and spoken English and proficiency with Microsoft Office tools
– Have a keen eye for detail
– Ability to multitask
– Ability to work independently with little and/or no supervision
– Strong organizational skills
– Comfort in a fast-paced and diverse office
– Patient and has a positive let’s do it attitude